Job Description

At TAG, we are more than a service provider — we are partners in progress. We collaborate with organizations to drive meaningful change, offering strategic solutions that go beyond traditional expectations.

Our work spans multiple sectors, with a strong focus on supporting First Nations organizations. Through consulting, planning, and execution, we help turn ideas into action and vision into reality.

We are looking for a highly organized, proactive Executive Assistant to support leadership, coordinate internal operations, and help ensure the smooth day-to-day functioning of the office.

Everyday Details

Executive & Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments for leadership
• Monitor and manage inbox communications, including prioritizing, flagging, and responding where appropriate
• Prepare and organize documents, reports, and meeting materials
• Prepare briefs, housekeeping notes, and meeting minutes
• Take meeting notes and track action items, follow-ups, and resolutions
• Maintain organized records, files, and internal documentation
• Support office operations including supplies, logistics, and administrative systems
• Provide support across projects where additional coordination is needed

Client & Communication Support

• Monitor and respond to general office and association email inboxes, ensuring timely and professional communication
• Act as a first point of contact for client inquiries and direct requests to the appropriate team members
• Assist in maintaining client documentation, records, and communication logs
• Support coordination of meetings, calls, and materials between clients and internal teams
• Coordinate across teams to ensure tasks, deadlines, and priorities are aligned
• Support preparation of presentations, proposals, and client-facing materials

Every day at TAG is different. This role is ideal for someone who thrives in a dynamic environment, enjoys staying organized across multiple priorities, and takes pride in keeping things running smoothly.

Your Credentials

• Post-secondary education in business, administration, communications, or a related field
• 1–3 years of experience in administrative, executive support, or coordination roles
• Experience working with First Nations is a great asset
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and ability to manage information, documents, and schedules accurately
• Comfortable handling email communication and acting as a point of contact for inquiries
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Proactive, reliable, and able to anticipate needs and take initiative
• Ability to work in a fast-paced environment and adapt to changing priorities